This website uses cookies to improve your experience while you navigate through the website. Necessary cookies are absolutely essential for the website to function properly. 5 Major Functions of Human Resource Management. Job Description Job Description is basic information about the job. However, they need enough versatility that individuals can think outside the box. Job explanations make it possible to recognize typical job descriptionjob specifications. By signing up, you agree to our Terms of Use and Privacy Policy. Do not describe any duties to be performed in the future. Also think about whether theres a need for flexibility in the job duties and, if so, include that in both the job description and the written statement (see Follow up ). The concept of entrepreneurship, employees the staff through innovative and cost-effective methods, To establish and improve the usage of mobile applications as a communication tool and, It provides an opportunity to build a smooth and good relationship within the enterprise. Pro advice. Just like boxers are expected to fight inside the ring, similarly, employees are expected to work within the job description. But opting out of some of these cookies may affect your browsing experience. Communication plays a vital role in recruitment methods and parameters. Job description helps in understanding the workplace environment, benefits etc for a prospective employee. Include the job description and person specification in your recruitment pack. Pocket Pence is the UK's #1 source for financial tips and advice. These cookies track visitors across websites and collect information to provide customized ads. Despite being a thorough documentation related to the job, there are certain limitation of job description: 1. LiveStrong.com: The Advantages of a Job Description, SHRM: Why You Should Have Job Descriptions, Gere Consulting Associates: The Six Common Problems With Job Descriptions, NJBIA: Preparing Useful and Legally Compliant Job Descriptions. There are certain limitations of the job specification. This can be frustrating for managers and supervisors and limit the productivity of staff and employees. A vital tool in comparing and assessing the suitability of job applicants. Here are some advantages of job descriptions. Better client assistance. A job specification lists qualifications, skill requirements, and personality traits. Job identification and jobs id mainly deal with the job title and job code in which the employee can check whether that job will suit him/her. An employee may refuse to do other tasks not listed in the job description. A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. The purpose is to find a prospective employee. Change happens. These assigned tasks will be agreed by the senior member of staff before the worker begins the task wherein the senior staff will provide support. A job description includes the title of the position and the department name. Any other declaration that conveys other obligations (if applicable) should be included here. S.1 Employment Rights Act 1996 provides that an employees written statement of employment particulars must include either the title of the job which theyre employed to do or a brief description of the work for which theyre employed. ( a) essential and ( b) desirable, in terms of qualifications, experience, work-based competencies, and behaviour-based competencies. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. The job description and job specification is the first location to look at when workers are not doing what we want them to. Be aware of these job description advantages and disadvantages so you can use job descriptions most effectively in your business. You may need someone who is an outstanding speaker for any requirement in the field of sales. What is the difference between HSI and Hscei? Job Description and Person Specification . This is very important to make a great first impression. Job explanations help in identifying employment specifications and holes as well as in determining overstaffing or unnecessary roles. It helps in giving due justification to each job. It is transparent, in which the job credentials and experience of the applicant will be known to the employer. Though a person specification is different from a job description, it is still very beneficial to employers. It does not store any personal data. Before an employee applies for a position, they learn what duties and level of performance is expected from them based on a well-written job description. Job description is a broad, general, and written statement of a specific job, based on the findings of a job analysis. There are certain limitations of the job specification. Each responsibility should fit into a simple term. It also comprises of the skills that an eligible candidate should possess. The biggest disadvantage of job description is that sometimes it could be too rigid in the sense that if employee has the capability to perform other tasks in the company but due to description of the job he or she cannot do the task than it will lead to frustration in the mind of the employee and indirectly it is also a loss to the company as . A Closer Look. This cookie is set by GDPR Cookie Consent plugin. Job explanations help in setting up clear objectives. Advantages: you can get to know every Technical / non technical detail of the product before you make up your mind to purchase it. Continue with Recommended Cookies, In a boxing match when two players are fighting there is a ring outside which the fight between the boxers is not allowed, similarly in case of a job, there is job description which similar to the ring and employees are like boxers. Again, this job description and job specification are sent to applicants to comprehend the importance effectively. Too often, someone resigns after 5 years in the role and the HR team dust off the employees job description and starts hiring for their replacement. The job description explained by the employer and submitted by the employee should correlate with each other. Job specialization is a process that occurs when employees gain knowledge, education and experience in a specific area of expertise. DO Concentrate on the job information and not on the incumbent. An example of data being processed may be a unique identifier stored in a cookie. At the same time, some managers writing job descriptions might . How to Answer. Helps in better recruitment & selection, 5. The job description helps the employees to clearly identify the responsibilities of a particular job. Introduction of Job Analysis # Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements There are two outcomes of job analysis : Job description Job specification. Employing someone whose skills don't match will only give false aspirations to the candidate and end in disappointment for them and you as . But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. All new workers should treat the job information as a starting point. It aims at validating the need of pre-employment testing/screening towards legal risk management. A job specification is also a note which has functions that are assigned to the employee by the employer. Job descriptions are time bound and can change with organization structure, industry policies, company requirements etc, 2. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. You may need someone with presentation experience if you are looking out for someone for your training division or doing business presentations. It also deals with the tools and equipment and sometimes the corresponding machinery that are used, which depicts the hazards that are involved in it. Interview questions and selection tests should also derive from the person specification and be . If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. This means they may not accurately reflect the position the employee holds at a given time, especially for ever-changing roles in fields like information technology. It is an opportunity for you to showcase the role and the impact this person can make with your organisation. Some other places featuring her business writing include JobHero, LoveToKnow, PocketSense, Chron and Study.com. This is a systematic approach that evaluates the complexity, scope, and duties of a job position to know whether the job specification matches the job title. Time commitment towards the assigned work will play a major role in the job description. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements. What are the disadvantages of person specification? If you embrace technology and have a desire to work at a dynamic company . They work on a part of the job process and hence they are specialized and offer accurate output. Pro advice. job elements advantages. Skills and capabilities should be listed separately. Sometimes it also helps in preparing the candidates for the general structure of an interview process or for the interview questions. ALL RIGHTS RESERVED. However, you may visit "Cookie Settings" to provide a controlled consent. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. Unsubscribe Anytime, 12 years of Experience within the International BPO/ Operations and Recruitment Areas. The use of automation can also eliminate job duties and require new skills to operate equipment. It should identify the skills, knowledge, experience, qualifications, aptitudes and other personal qualities that relate specifically to the job description, to ensure that your focus is on ability to do the job rather than on irrelevant personal characteristics. Exhaustive material following and enhanced creation planning. The job description subjects the employee to procedures, rules and required methods. Some of the disadvantages are mentioned below: Hence, this concludes the definition of Job Specification along with its overview. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. They are: As the name says work under immediate action is the duty performed by the employee as soon as receiving the detailed instructions which involve a standard method and procedure. Job Specification deals with the primary responsibilities that should be performed by the candidate. - allows you to put specific details in it that job role (e.g. Job Description. This is particularly a problem in fast-paced industries that deal with volatile markets or technology. Best Answer. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. A well-written Job description and job specification help in faster hiring and closing of any job vacancy. What are the advantages of a job specification? It lists a job's duties, responsibilities, reporting relationships, working conditions, and supervisory responsibilitiesone product of a job analysis. Knowing the job specification advantages and disadvantages can help you write more effective job descriptions that clearly detail requirements and avoid legal issues. 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